POLICIES
The Australian Ultra & Trail Runners’ Association (AUTRA) is committed to transparency and best-practice governance. This page contains the current suite of AUTRA policies, covering governance, integrity, child safeguarding, team selection, and operational matters affecting members, volunteers, athletes, and officials.
Policies are regularly reviewed and updated in line with legal requirements, guidance from sport governing bodies, and stakeholder feedback. We encourage all stakeholders to review these documents and contact AUTRA with any questions, suggestions, or requests for clarification.
All AUTRA policies are governed by, and must remain consistent with, the Association’s Rules of Incorporation. Where necessary, policies are interpreted and applied in accordance with these overarching rules.
| Category | Document | Download | Endorsed Version | Endorsed Date | Review Date |
|---|---|---|---|---|---|
| Association Rules | Download | 3.0 | 11 June 2024 | 1 February 2026 | |
| 1. Governance and Compliance | |||||
| 1.2 Conflict of Interest Policy | DRAFT | ||||
| 1.3 Document Retention & Recordkeeping Policy | DRAFT | ||||
| 1.6 Policy Review & Amendment Procedure | Download | 1.0 | 14 August 2025 | 14 August 2027 | |
| 2. Integrity | |||||
| 2.2 Child Safeguarding Policy | Download | 1.0 | 14 August 2025 | 14 August 2027 | |
| 2.5 Complaints, Disputes & Discipline Policy | Download | 1.0 | 14 August 2025 | 14 August 2027 | |
| 2.7 Whistleblower Policy | DRAFT | ||||
| 3 High Performance and Team Selection | |||||
| 3.1 International Selection Policy | Download | 2.0 | 25 August 2025 | 25 August 2027 | |
| 5. Membership and Community | |||||
| 5.4 Privacy and Data Protection Policy | DRAFT | ||||
| 5.6 Working With Children and Vulnerable People Checks Policy | DRAFT | ||||
| 5.7 Coaches Code of Conduct | DRAFT | ||||
| 5.8 Coach Accreditation and Screening Policy | DRAFT | ||||
| 5.9 Coach Endorsement Policy | DRAFT | ||||
| 6. Finance and Partnerships | |||||
| 6.1 Financial Management Policy | DRAFT | ||||
| 6.2 Expense Reimbursement Policy | DRAFT |
Note: AUTRA is actively reviewing and updating existing policies to ensure all documents are fully integrated into a consistent, modern framework, supporting best practice and ongoing compliance. Any policies, agreements, procedures etc. listed below remain in force until superseded.
EXISTING PolicIES:
- [SUPERSEDED] International Teams Selection - Ultra and Trail World and Asian Championship Policy (Refer: 3.1 International Selection Policy)
- International Teams Code of Conduct Policy
- PL002 – AUTRA National Championships
- [OBSELETE] National Championship Application 2017 (.DOC)
- [OBSELETE] National Championship Application 2017 (.PDF)
- Australian Championships Application Form
- PL004 – Media Promotion
- [OBSELETE] PL005 – Points Score Competition (v.2018.02)
- PL007 – Annual Awards
- Hall of Fame Policy
- Guidelines – Ultramag Contributions (2016)
- Guideline on Youth Involvement in Ultra Running (V1; September 2012)
- Guideline on Assistance to Athletes in Track and Road Events (V1; September 2012)
- AUTRA Statement on Unofficial Events (7/11/2017)
- [SUPERSEDED] AUTRA Selection Committee Policy 2023 (Refer: 3.1 International Selection Policy)
- [SUPERSEDED] Trail Team Selection (revised Feb 2019) (Refer: 3.1 International Selection Policy)
- Records Criteria
- Events Listing Policy
- AUTRA Athletes Agreement (Version 3 - July 2025)
- AUTRA Athletes Agreement - Amendments to Athletes Agreement_ 24HR & 100KM Events
- AUTRA Official Crew Agreement (Version 1July2025)
