POLICIES
The Australian Ultra & Trail Runners’ Association (AUTRA) is committed to transparency and best-practice governance. This page contains the current suite of AUTRA policies, covering governance, integrity, child safeguarding, team selection, and operational matters affecting members, volunteers, athletes, and officials.
Policies are regularly reviewed and updated in line with legal requirements, guidance from sport governing bodies, and stakeholder feedback. We encourage all stakeholders to review these documents and contact AUTRA with any questions, suggestions, or requests for clarification.
All AUTRA policies are governed by, and must remain consistent with, the Association’s Rules of Incorporation. Where necessary, policies are interpreted and applied in accordance with these overarching rules.
| Category | Document | Download | Endorsed Version | Endorsed Date | Review Date |
|---|---|---|---|---|---|
| Association Rules | 3.0 | 11 June 2024 | 01 February 2026 | ||
| 1. Governance and Compliance | |||||
| 1.2 Conflict of Interest Policy | 1.0 | 22 October 2025 | 14 August 2027 | ||
| 1.3 Document Retention & Recordkeeping Policy | 1.0 | 22 October 2025 | 14 August 2027 | ||
| 1.6 Policy Review & Amendment Procedure | 1.0 | 14 August 2025 | 14 August 2027 | ||
| 2. Integrity | |||||
| 2.2 Child Safeguarding Policy | 1.0 | 14 August 2025 | 14 August 2027 | ||
| 2.5 Complaints, Disputes & Discipline Policy | 1.0 | 14 August 2025 | 14 August 2027 | ||
| 2.7 Whistleblower Policy | 1.0 | 22 October 2025 | 14 August 2027 | ||
| 3 High Performance and Team Selection | |||||
| 3.1 International Selection Policy | 3.0 | 06 January 2026 | 06 January 2028 | ||
| 3.1.1 24-Hour Asia & Oceania Championships Selection Policy | 1.0 | 05 January 2026 | 05 January 2027 | ||
| 3.1.2 Asia Pacific Trail Running Championships Selection Policy | DRAFT |
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| 3.2 Athlete Agreement International Competition | 1.0 | 05 January 2026 | 05 January 2028 | ||
| 3.3 Official Crew Agreement | DRAFT |
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| 3.4 Team Manager Agreement International Competition | 1.0 | 13 January 2026 | 13 January 2028 | ||
| 3.8 Records – Criteria and Applications Policy | 1.0 | 22 December 2025 | 22 December 2027 | ||
| 3.9 Code of Conduct – International Competition | 1.0 | 05 January 2026 | 05 January 2028 | ||
| 5. Membership and Community | |||||
| 5.4 Privacy and Data Protection Policy | 1.0 | 22 October 2025 | 14 August 2027 | ||
| 5.6 Working With Children and Vulnerable People Checks Policy | 1.0 | 22 October 2025 | 14 August 2027 | ||
| 5.7 Coaches Code of Conduct | DRAFT |
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| 5.8 Coach Accreditation and Screening Policy | DRAFT |
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| 5.9 Coach Endorsement Policy | DRAFT |
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| 6. Finance and Partnerships | |||||
| 6.1 Financial Management Policy | DRAFT |
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| 6.2 Expense Reimbursement Policy | DRAFT |
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| 6.3 Sponsorship & Partnership Policy | DRAFT |
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| 6.4 Procurement Policy | DRAFT |
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| 6.5 Grants, Fundraising & Donations Policy | DRAFT |
Note: AUTRA is actively reviewing and updating existing policies to ensure all documents are fully integrated into a consistent, modern framework, supporting best practice and ongoing compliance. Any policies, agreements, procedures etc. listed below remain in force until superseded.
EXISTING PolicIES:
- [SUPERSEDED] International Teams Selection - Ultra and Trail World and Asian Championship Policy (Refer: 3.1 International Selection Policy)
- [SUPERSEDED] International Teams Code of Conduct Policy (Refer: 3.9 Code of Conduct - International Competition)
- PL002 – AUTRA National Championships
- [OBSELETE] National Championship Application 2017 (.DOC)
- [OBSELETE] National Championship Application 2017 (.PDF)
- Australian Championships Application Form
- PL004 – Media Promotion
- [OBSELETE] PL005 – Points Score Competition (v.2018.02)
- PL007 – Annual Awards
- Hall of Fame Policy
- Guidelines – Ultramag Contributions (2016)
- Guideline on Youth Involvement in Ultra Running (V1; September 2012)
- Guideline on Assistance to Athletes in Track and Road Events (V1; September 2012)
- AUTRA Statement on Unofficial Events (7/11/2017)
- [SUPERSEDED] AUTRA Selection Committee Policy 2023 (Refer: 3.1 International Selection Policy)
- [SUPERSEDED] Trail Team Selection (revised Feb 2019) (Refer: 3.1 International Selection Policy)
- [SUPERSEDED] Records Criteria (Refer: 3.8 Records – Criteria and Applications Policy)
- Events Listing Policy
- [SUPERSEDED] AUTRA Athletes Agreement (Version 3 - July 2025) (Refer: 3.2 Athlete Agreement International Competition)
- [SUPERSEDED] AUTRA Athletes Agreement - Amendments to Athletes Agreement_ 24HR & 100KM Events (Refer: 3.2 Athlete Agreement International Competition)
- AUTRA Official Crew Agreement (Version 1July2025)
