2026 AGM Notice of Meeting

Dear Member,

AUTRA’s 2026 Annual General Meeting will be taking place Wednesday 15th April. The AUTRA Committee is pleased to be able to present the latest Annual Report to our members. Link

Nominations are sought for the following positions.  We thank all current committee members for their hard work and dedication over the course of their respective terms.

• President – to become vacant 
• Vice President – currently vacant
• Secretary – to become vacant
• Treasurer – to become vacant
• Governance Officer – to become vacant
• Director of Events – to become vacant

AUTRA’s 2026 Annual General Meeting will be taking place as follows:

Date: Wednesday 15th April 2026

Time: 6:00pm Western, 7:30pm Central, 8:00pm Eastern

All members intending on attending must register via the following link by no later than 8:00pm Eastern, 14th April 2026:

REGISTER TO ATTEND AGM

Note: The AGM will be held only by electronic attendance. Members will be able to attend electronically using the Zoom app and a link will be sent to registered members 24 hours prior to the meeting. If you intend to attend electronically, you will need to register via the above link.

Agenda

The following is the business to be tabled at the Annual General Meeting:

1. Welcome from acting-President David Martin.
2. To approve the minutes of the previous Annual General Meeting held on 29th May 2025 (link)
3. To receive and consider:
4. the Annual Report for 2025; and
5. the Financial Statements of the Association for 2025  (available within the Annual Report for 2025, page 32 & 33)
6. Election of members of the Committee
7. President
8. Vice President
9. Treasurer
10. Secretary
11. Events Director
12. Governance Officer
13. Other Business
14. Resolution: That Alexis Oosterhoff be admitted as a Life Member of AUTRA
15. Transparency and Integrity - member's rights to access information of the Association. (At the request of Matthew Griggs)
16. Resignation of Committee members and selection subcommittee members. (At the request of Matthew Griggs)
17. Australian team selection processes. (At the request of Matthew Griggs)
18. Any other business
19. Meeting Closed

Committee Nominations

Eligible members may nominate for a committee position by completing the form at the link below, OR by emailing secretary@autra.asn.au OR they may announce themselves at the AGM when nominations are called for:

NOMINATE FOR A COMMITTEE ROLE

Those nominating prior to the AGM may prepare a one-page PDF document for sharing to members ahead of the meeting. This should be sent to secretary@autra.asn.au and will be available to members on the 2026 AGM Notice page on the AUTRA website.

Current nominations (visit website for updates):

• Treasurer - Matthew Griggs (no statement provided as of 31-March-2026)

Members with an interest in filling a committee role are encouraged to contact sitting members directly if they have any questions.  Roles and responsibilities are outlined in Division 2 of theAssociation Rules.

Proxy Votes

To obtain a quorum, we presently require 10% of members to either attend or nominate a proxy who can vote on their behalf. 

An AUTRA member may appoint a proxy to vote on his/her behalf. To appoint a proxy please fill in the form linked below. The proxy can be any eligible member of AUTRA, and as per the Association Rules all proxies must be received no less than 24 hours prior to the AGM.

As per the Association Rules only those with financial member status 10 days prior to the meeting are eligible to vote at the AGM.

SUBMIT PROXY

We hope that you can attend on 15th April 2026 and support the Association by showing your interest and voting on how AUTRA will progress for the next 12 months. 

It must be stressed that with all positions being declared vacant, the future of the Association depends on nominations to fill the committee positions. At a minimum, a President, Treasurer and Secretary are required for the Association to operate, and if those roles are not filled, the Association’s future is in doubt.

Yours faithfully,

Dan Symonds

Secretary

On behalf of the Committee of the Australian Ultra and Trail Runners Association